What is Facility Management Software?
FM software is like the superhero of the business enterprises. It is such a useful tool that assists organizations in planning, managing, controlling and coordinating physical assets, space and resources. Ranging from setting up maintenance to carry out to keeping record of the stocks and many more, this software ensures that a manager’s work is made easier.
While facility maintenance is the physical upkeep of property, facility management include the organization of work, schedules, and coordination of maintenance, functional space, vendors, and safety codes and regulation. That is a very challenging task though facility management software come in to rescue the difficult task at hand.
An Analysis of Facility Management in Business Processes
Managing facilities is an important element in the effective operation of organizations. As exciting as this sounds, think of it as the workhorse behind the scenes: the foundation upon which everything is built and depends upon. Apart from being guardians of their respective premises, facility managers are under pressure to guarantee employee safety, maintenance of equipment, and workplace space management.
Some of the things that can be done through facility management software include managing work orders or scheduling prevention maintenance. This relieves people who are tasked with facility management since they spend most of their time and resources on other trivial activities as they leave the critical activities such as planning on future expansion or even increasing facility energy efficiency.
About the Client
- Our client is a large facility management company and the difficulty in the management of maintenance schedules, tracking of equipments and coordination of employees’ schedules were major issues. Realizing the benefits that could be accrued from a centralization of their facility they source for the service of GMCSCO.
Project Overview
The project was thus in the development of a .NET based Facility Management Software (FMS) to solve this client’s problems. The main aims were to provide automation of preventive maintenance planning and equipment status, as well as the communication of related information between the maintenance personnel and supervisors.
The Challenges
- Inefficient Maintenance Schedules: Manually managing of preventive maintenance tasks resulted into scheduling gaps that caused wastes and higher time off.
- Equipment Tracking Issues: Ambiguous status tracking of the equipments as well as a record of maintenance of such equipments.
- Communication Gaps: Internally, absence of a central communication system also affected the overall co-ordination of the organisation’s maintenance team and managers.
The Solution
The expert team of developers and project managers of GMCSCO worked together to create and launch a complete Facility Management Software for .NET. Some of these were automatic schedules for preventive maintenance, tracking and communication aids for equipment, and any other instruments that would improve collaboration.
Key Features of the FMS :-
- Automated Preventive Maintenance Schedules: Guaranteed the compliance with the timetable for maintenance work.
- Equipment Status Tracking: All-round methods of monitoring the status of equipment, records of maintenance and the stock recall.
- Communication Platform: Technological advancement in communication enabled proper working relations between managers and maintenance workers.
Technologies Utilized
- Development Stack: .NET, ASP.NET MVC
- Database: SQL Server
- Integration: Web API, REST APIs
- Communication Tools: Real-time messaging features
The Outcome
Deployment of the FMS was done successfully, thus improving the maintenance functions and workforce scheduling. Alerting, scheduling of the preventive maintenance, equipments tracking and communication helped to ease the flow of the facility management.
Conclusion
The clients of GMCSCO Media Group successfully reach their goal since GMCSCO Team constructing the Facility Management Software using .NET technologies. Automated maintenance schedules, tracking for fixed assets/equipment, as well as simple communication enhancement features helped improve the overall efficiency of the facility management synergistically.
Improved asset management, preventive maintenance, fresh approach to space allocation and management, overall organizational utilization of FMS and effectiveness have been realized due to successful implementation and utilization of FMS.